Commercial moving might sound like a nightmare to many people, but sometimes, businesses have no choice but to relocate. If your business has to move, be sure to hire a team of reliable movers who have experience with commercial moving.
You can rely on your movers to move everything from one location to the other, but you should rely on your own team to pack what needs to be moved. These tips will help you pack for your next commercial move.
1. Make floor plans of both locations
Before you start thinking about packing, be sure to make or to get a floor plan of the current location of your business, and one of your future location. Look at the biggest items you will have to move, such as desks, shelves and workstations.
Decide where everything will go when you will get to your new location, and draw it on the floor plan. This will help your movers do their job and put everything at the right place.
2. Decide what is essential and what isn’t
You are certainly wondering how you can move your business without interrupting your operations for too long. After all, time is money.
Take a moment to determine which items are essential to your business operations, and wait until moving day to pack and move them. Everything that is not essential can be packed, and even moved in advance, so you will feel less overwhelmed on moving day.
3. Get your employees involved
It only makes sense to ask your employees to pack their own workstations, since they know where everything is, and where they will want everything to go in their new workstations.
You should also assemble teams, and ask each team to pack a specific section of your business space. You should use sturdy boxes, packing tape and protective materials to make sure nothing gets damaged during the move. Large pieces of furniture should be disassembled.
4. Put detailed labels on everything
You will need to put labels on each box, and on each piece of furniture. These labels have to be detailed, so your movers will understand what is inside each box, and more importantly, where each box should go.
A good idea would be to add a colour to each section of your floor plan, and then to use that colour code on your boxes and furniture. Your movers will instantly know where to bring everything, and getting settled in your new work environment will be a breeze.
5. Make an inventory of everything
You should also make an inventory of each box your employees have packed, and each piece of furniture they have disassembled. Make a list of how many boxes and furniture go in each section of your new location.
With a detailed inventory, it will be a lot easier to make sure nothing got lost during the move, or that your movers did not forget any box in your old business space.
6. Speak with your commercial moving company
Now that you have your detailed inventory, your descriptive floor plans and your well labeled boxes, speak with your commercial moving company and let them know about your process.
Carefully planning your commercial move will make things more simple for yourself and your employees, but it will also simplify the job of your movers, as long as they understand your floor plans and your colour code as well as you do.
After you have completed all those steps, it will be easier to relocate your business without interrupting your operations for too long. Don’t forget to give your new address to your customers!