Deciding to get a printer for your business can be a little tricky because there are certain things to consider before you get one. For example, how much will you be able to spend? What do you generally print and how much of it do you print? Are you at a point where you would require extra features and possibly, room to grow? You also have to consider the ongoing costs of consumables and if you’re willing to spend this on its maintenance.
Here are some guidelines to choosing a business printer.
💲 1. Don’t Go For The Cheapest Printer
Though it’s tempting to get the cheapest printer, refrain from doing so. This is a bit of a trick used by the sellers. Sometimes, the cheaper the printer, the more you’ll end up spending on replacing the ink or toner. A cheap printer doesn’t always mean it’s affordable, because you’ll keep spending on replacing stuff. Perhaps you can get away with it if you don’t print very often, otherwise, try not to get the cheapest model.
🏢 2. Consider Office Size & Volume Of Printing
What kind of job do you need from your printer; perhaps a few sheets per day, less than twenty sheets per day or are you looking at hundreds per day? This is a big factor to consider when buying a business printer. Your purchase has to make sense; it has to be relevant otherwise you end up having too much or too little. For example, are you the only one who will use the printer or are there co-workers to consider as well? If you’re the only one who will use it and if you print less than 50 sheets per day, you’d be better off with a laser or inkjet printer.
⏰ 3. Do You Have A Need For Speed?
If you buy a printer that puts out about 20 sheets per minute, it’s pretty slow. A decent average for most offices is something around 40 sheets per minute. Anything more and it would be considered quite fast. However, a really fast printer will be accordingly priced.
📄 4. Paper-Handling Capability
Whichever printer you go with, it must be able to handle your current output and also have room for subsequent growth. Perhaps it would be wise at this point to consider duplex printing, where the printer prints on both sides. You cut the paper use by half and save some money (and trees) this way. The down side of this is, it could take a little longer.
📠 5. Cost Of Ink & Toner
As mentioned before, a printer’s extremely low price could mean spending more on the replaceable stuff (ink, toner). You have to do the calculation of a few models to decide what makes better sense.
Unfortunately, in the world of printers, there are several good points that will be spoiled by one or two bad points. There never seems to be a perfect solution. In the end, you may just have to put up with one or two ‘negative’ things but keep the big picture in mind.